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1 Driving School Business Plan Markam Driving School Executive Summary Markam Driving School (MDS) offers a wide range of driver services. It is ultimately the goal of the company to be a one-stop facility for all driver needs, including registration, licensing, etc., but at this time Markam mainly offers private and commercial driver education in the Seattle, WA area. MDS is positioned as a low-cost facility with excellent service. 1.1 Objectives The objectives over the next three years for Markam Driving School (MDS) are the following: Achieve sales revenues of approximately 2.1 million by year three. Expand by starting up two more facilities (one in Portland, OR and the other in Tacoma) Become the low cost provider of comprehensive driving education services in the Pacific Northwest. 1.2 Mission The mission of Markam Driving School is to provide high quality, convenient and comprehensive driver education courses at the lowest cost. The most important aspect of driver education is SAFETY. It is the goal of Markam Driving School to have graduates of our programs with the safest driving records of any other competitor in the Pacific Northwest and to exploit that reputation to create greater market share. 1.3 Keys to Success Markam Driving School stands at a great moment in its history. Having achieved an enviable record of providing the lowest cost drivers education services with comparable quality for the greater Seattle area, the company is ready to expand into the Pacific Northwest region. The firm plans to open two more facilities, one in Portland, OR and the other in Tacoma, WA. Six years ago, when the company was founded, the owners realized that there was a great untapped opportunity in this industry. No company was providing what the customers truly demanded, high quality driver education at the lowest possible cost. Large companies were charging too much for their services and the local companies were not providing enough programs and services or they were poor quality. The opportunity rested in creating synergy with other organizations that were either buyers or suppliers. by doing so a company could reduce costs, shut out competition, and gain market share. This has been MDS's driving strategy and winning business model since the company began. It's steady growth in a mature market has proven the company's management policy over time. Now the company is ready to expand and the keys to success over the next three years for such an endeavor are as follows: Lower costs so that the company's gross margin increases to 66%. Appoint a cost control officer for each of the new facilities who is responsible to the president and general manager. Institute a comprehensive cost reduction program throughout the company. Strengthen and pursue partnerships and strategic alliances with suppliers so as to further reduce costs. Aggressively pursue contracts with organizations that need our services such as police departments, high schools and trucking agencies.
2 Company Summary Markam Driving School was started by four individuals who saw an untapped potential in the driver education industry. This potential was in creating a new low cost position while still being able to compete with the larger companies on quality. This strategy would be created through strategic alliances and partnerships of local suppliers and buyers. The company has seen steady growth in a mature market which is a sign of the firm's viable business strategy. The company has eight investors, the majority of whom are employees of the firm. Markam Driving School is incorporated in the state of Delaware but is domiciled in Washington state. The company has achieved revenues of approximately 185,000 and a gross margin of 37%. In addition, the company has achieved a customer satisfaction rate of 92%. 2.1 Company History The company was founded when Greg Markam, a longtime manager of driving schools and William S. Harper, a cost control manager, sought to go into business themselves. At the time, there was no lowcost leader in the industry that was providing comprehensive high-quality education with the most modern teaching techniques (including classroom computer simulations and testing equipment). The national chains were ignoring the fact that the customers could not recognize the difference in value that the various competitors provided, and therefore sought only the cheapest provider. On the other hand the vast numbers of smaller companies were not keeping up with the newest teaching techniques such as computer simulators. Finally, the Washington department of Transportation had recently begun to outsource many of its services such as vehicle registration to private firms. This presented a great opportunity to a company willing to take a few risks. After starting Mr.'s Markam and Harper brought in Jane Wilkes, a traffic safety analyst, and Ken Thomas, an expert in the writing of training manuals and procedures.
3 During the past six years, MDS has shown steady growth, and built a number of crucial partnerships. The industry usually has very high capital costs due to gas, training equipment, and vehicle acquisition/repair. The key to low-cost leadership in this field is through special relationships with suppliers and buyers. In the past, the company has been able to acquire discounts with such firms as Tesoro Gasoline stations, F & F auto repair, Pullman Printers, etc. The company has achieved revenues of approximately 746,000 and a gross margin of 67%. In addition, the company has achieved a customer satisfaction rate of 92%. 2.2 Company Locations and Facilities The company has its original facility in Seattle at st Ave NW. This is in the Greenlake Industrial Park and consists of office space, 3 fifteen person and 4 ten person classrooms and numerous simulators, storage space, garage, and an outdoor driving course. The facilities are very modern and comfortable, making it a relaxing atmosphere for students. The future facilities in Tacoma are at 3671 Dearborn St. a marine supply store prior to being rented. It will also contain the same equipment and layout once the renovations are complete. The third facility, in Portland or have not been decided yet and the company is presently assessing the merits of several different facilities. 2.3 Company Ownership The company has eight investors, the majority of whom are employees of the firm. Together they own 100% or 3,000 privately owned shares of the company. Markam Driving School is incorporated in the state of Delaware and obliged to perform under that state's rules. By the rules of the company's charter, no investor can trade, sell or dispose of any shares without first informing the board of directors.
4 Markam Driving School is presently seeking to find new investors to help offset the expenses of its planned expansion. The strategy entails a further issuance of 4,000 shares to these new shareholders. Services Markam Driving School offers a wide range of services as outlined in the detailed sections below. It is ultimately the goal of the company to offer a one-stop facility for all driver needs, including registration, licensing, etc. In this way the company could offer greater perceived value for the customer that he or she could use for their entire driving career. The industry is highly competitive with suppliers having a great deal of power in setting and negotiating the prices of their products and services to driving schools. In addition, because the customers see the service as undifferentiated and a 'commodity' with little value separation between competitors, buyer power is also very high, Finally, the barriers to entry are moderately low, and the large number of competitors in this field, including substitutes (such as in house training at institutions like high schools), mean that the pricing for such services are very competitive. The only way to have an advantage in this industry is a low-cost leadership principal applied aggressively to all aspects of the business. Markam Driving School hires trained and certified instructors who provide all the teaching services. In addition, the company has a fleet of ten cars (both manual and automatic transmission) and five computer simulators that are used to train clients. Each of these pieces of equipment are maintained regularly and are replaced every few years to keep up with technology and to provide a high quality look to the company. The company is preparing plans to launch a new commercial drivers training program that will provide greater margins that the ordinary operators or driver improvement programs. In addition, the company is negotiating with the Washington state DOT to have an outreach office placed within our facilities to provide the one-stop driver 'superstore' that management envisions. 3.1 Service Description Markam Drivers School provides a wide range of state-certified courses and services. These include: Adult evening and noon classes for the busy working individual. High school programs for school districts that do not have their own in-house services. Street safe courses. Court approved defensive driving courses for those people looking to reduce traffic fines. Brush up courses. Each course requires that the student purchase their own reading and studying material and can last up to five weeks for the beginner student. Other courses range from two to four weeks. Instructors are required to have certain hours of the week made available for student questions and issues.
5 3.2 Competitive Comparison The driver education industry is highly competitive. Each company within this field has high capital costs, low margins, and a high intensity of competition. Suppliers have a great deal of power in setting and negotiating the prices of their products and services to driving schools. This is due to the fact that the suppliers who absorb the greatest amounts of cash from driving schools are large petroleum and auto manufacturer companies. These companies are more consolidated that the driving school industry, have deeper pockets, an almost limitless number of substitute customers, and finally they are the single most important supplier to MDS's industry. Therefore, these companies can set whatever price they wish to. It has been MDS's strategy to ease this issue by forming special partnerships with potential suppliers through symbiotic relationships and to seek new and unorthodox ways to acquire such supplies. For instance, the company now has an excellent relationship with Tesoro gasoline stations that provide us with a discount on all fuel purchased. In turn, we provide the company with an expanded avenue of marketing. In addition, because the customers see the service as undifferentiated and a 'commodity' with little value separation between competitors, buyer power is also very high. Market research conducted between January and August 1996 has shown that although the quality and services of driver education companies can vary quite a bit, the customer does not perceive this as a serious issue when seeking driver education services. In fact there is still a significant portion of the population that learn from informal sources such as relatives. Additionally, the costs of our services are not cheap, and buyers are willing to search for the most favorable combination of price and acceptable service. The barriers to entry and exit are moderately low in this industry. Switching costs are virtually nonexistent and the costs to entry and exit the market are low. However, the advantages of producing at high volume and reaping the benefits of economies of scale are quite attractive. Once MDS becomes a regional player, these economies of scale will work toward the company's advantage. The large number of competitors in this field including substitutes such as in house training at institutions like high schools, mean that the pricing for such services are very competitive. The only way to have an advantage in this industry is a low-cost leadership principal applied aggressively to all aspects of the business. 3.3 Fulfillment Markam Driving School hires trained and certified instructors who provide all the teaching services. In addition, the company has a fleet of ten cars (both manual and automatic transmission) and five computer simulators that are used to train clients. It is planned that each facility will have the same number and type of equipment. Each of these pieces of equipment are maintained regularly and are replaced every few years to keep up with technology and to provide a high-quality look to the company. 3.4 Technology The technological revolution in computers has enhanced our abilities to teach. MDS has remained on the cutting edge by instituting the use of computer simulators and remote Web-accessed study material. The company will continue to seek new ways to provide a better and more convenient teaching environment through technology. The virtual class room is a thing of the near future, and we are positioning ourselves to be among the first who will provide such services.
6 3.5 Future Services The company is in the process of launching a new division for the Seattle office that will encompass training classes for commercial driver s licenses and motorcycle licenses. These services will include comprehensive indoor training classes, job placement assistance for truck and bus drivers, and rented vehicles to practice with, and use for license testing. This program will be launched in 3rd quarter Depending on its success, management plans to incorporate this program into all the field offices by 3rd quarter In addition, Markam Driving School is exploring the possibility of integrating a Washington state DMV outreach office within our facilities. Placed directly within our offices, this would offer a complete onestop package for the customers who would be able to get licenses, registration, records and all other services a normal DMV could provide. Market Analysis Summary Just about every individual in this country needs driving education at one point or another in their lives. Therefore the potential market for MDS consists of every person age 15 and above in our geographical area of Seattle, WA. We segment this market into a series of groups based on their individual needs and different demographics. These segments are: Beginner drivers. Adult drivers. Drivers under court order. High schools. Commercial drivers. All groups were mentioned in more detail in the market segmentation section. Although MDS does not offer services for commercial drivers just yet, since this will be part of our business in the future, it is included here. Each group has different needs based on lifestyle and past driving experience. Many of our adult drivers are people with tight work schedules who can only devote time for driver education at lunch hours and in the evenings. They often need brush up courses or defensive driver courses. For these individuals MDS has compressed courses designed to get the driver back onto the street quickly but safely. For our beginner drivers, the majority of whom are teenagers, we offer courses both in the summertime, after school and AT their school. These courses are usually longer, and devote more time to the mechanics of driving than the adult classes. Finally, our future commercial drivers segment will require courses that are more technical in nature, most detailed and last the longest. Furthermore, many of the students will be able to take the classes during normal working hours. For these students, a more detailed syllabus with the best instructors is necessary.
7 4.1 Market Segmentation Each group has different needs based on lifestyle and past driving experience. Many of our adult drivers are people with tight work schedules who can only devote time for driver education at lunch hours and in the evenings. We have designed classes that meet such needs. In addition, unlike our young students, many of the adults are pre-existing drivers who either need brush up courses, defensive driver courses or are required to take a course due to traffic violations. For these individuals MDS has compressed courses designed to get the driver back onto the street quickly but safely. These courses concentrate more on the rules of the road than on driving skills. For our beginner drivers, the majority of whom are teenagers, we offer courses both in the summertime, after school and AT their school. These courses are usually longer, and devote more time to the mechanics of driving than the adult classes. The high school segment falls under this larger category. It is separated out from the others since they are 'corporate' customers who often bid for and negotiate contracts. Please note that in the Market Segmentation table, the numbers for the category 'High School' denotes the estimated number of students, not schools. Finally, our future commercial drivers segment will require courses that are more technical in nature, most detailed and last the longest. Furthermore, many of the students will be able to take the classes during normal working hours. For these students, a more detailed syllabus with the best instructors is necessary. Market Analysis Potential Customers Beginner drivers (non teenagers) Adult drivers Drivers under court order High schools Commercial drivers Total % 80,000 80,640 81,285 81,935 82, % 1% 68,000 68,510 69,024 69,542 70, % 2% 300, , , , , % 3% 625, , , , ,996 3% 40,000 41,280 42,601 43,964 45, % 1,113,000 1,138,330 1,164,297 1,190,918 1,218, % 3.20% 2.28% Growth CAGR
8 4.2 Service Business Analysis This section is covered in the Competitive Comparison section of the Plan Competition and Buying Patterns This industry is highly seasonal. Most of our students attend classes during the fall or spring, with winter being the slowest months. The summer sees a good number of students seeking our services, but not as many as in spring or fall. Most customers of driver education services discover their provider through some form of referral, such as another education institution, the state DOT, or something else. For this reason, MDS and other providers seek to make as many contacts in the community as possible Main Competitors As stated elsewhere, MDS's major national competitors are Sears Driver Education Schools and Defensive Driving, Inc. These companies together hold about 45% market share, while the rest is taken up by the 'mom and pop' outfits Business Participants As stated earlier, the driver education industry is fragmented into two different types of businesses. The largest group consists of the 'mom and pop' type of company that is very local, with low capitalization, and ranges in quality of education from poor to excellent. The other group consists of a very few regional or national companies such as Sears driver Education School and Defensive Driving. These competitors are well funded, have excellent facilities and services and high quality. The two companies listed above are MDS's major competitors in the Seattle area. These companies often try to buy out smaller competitors and therefore consolidate the market. Strategy and Implementation Summary The following subsections outline the marketing, pricing and promotion strategies, and competitive edges for Markam Driving School. 5.1 Marketing Strategy At the moment, the company is focusing on its core market segment, the beginner students. This means creating closer ties with school districts and pursuing those contracts. In addition, the company is focusing on Web, magazine, newspaper and TV advertisements, all with a teen focus. Starting next year, MDS hopes to have some form of advertisements or booths within shopping malls frequented by our target market. With the company's expansion, we have focused on creating a detailed report on the lifestyles of our target market to further hone our marketing efforts. With this report we will be able to go forward with the best possible client organizations and partnerships to promote sales and to fill our classes to capacity.
9 5.1.1 Pricing Strategy MDS prices is services based on the accumulated total cost to provide such services and then adds on a flat profit margin to arrive at a final net profit/sales ratio of 7%. In Washington state, the government regulates how much a company can charge for classes where the student must attend to remove, or reduce, some form of traffic violation. This margin is 4%. Therefore we usually see much lower sales figures for this category Promotion Strategy Currently about half of MDS's sales promotions are through information-related media such as the Web, Yellow Pages, teen magazines, TV, etc. The other half is done through creating a network of referrals and other relations to provide information to prospective students. It is with this latter method that the company uses it own printed literature. Often our strategic partners are passing out our literature or providing discounts on our services. Reciprocity is key here and MDS also provides literature/discounts on its partners to every incoming student. The company collects testimonials from as many students as possible to use in its campaign. Every three to six months, depending on the type of media used, or relationship sought, the company reviews the effectiveness of the promotion tool and determines its viability. 5.2 Competitive Edge MDS possesses two competitive edges in relation to its rivals. The first one is its excellent ability to create strategic alliances that reduce costs and allow it to become the low-cost provider and create its vision of the one-stop driver support center. In addition the company has a very aggressive marketing executive in the person of Ellen James, whose goal is to proactively discover how best to provide our services, when to provide them, and where to provide them. Ms. James work has spawned new service ideas such as Driver's Ed House calls, a program that is now being evaluated where a driver educator could provide hands on teaching at a person's home. Other ideas such as this are also in the works to improve service as much as possible. Strategic Alliances The following table and chart illustrate the projected sales forecast for Markam Driving School.
10 Sales Forecast Sales Adult drivers Beginner drivers Drivers under court order High schools Commercial drivers Total Sales , , , , , , , , , , , ,596 12,000 1,004,038 1,108,401 1,242,325 Direct Cost of Sales Adult drivers Beginner drivers Drivers under court order High schools Commercial drivers Subtotal Direct Cost of Sales , ,000 68, , , , ,226 65, , , , ,777 70, ,163 4, ,390 Management Summary MDS has a great management staff that provides comprehensive direction for the company's day-to-day operations and for its future planning. This included Mr. Markam, the president and general manager, the marketing executive, Ellen James, William Harper, the company's controller, and the two individuals responsible for education planning and coordination, Jane Wilkes and Ken Tomas. Each of these individuals, with the exception of Ms. James, has been with the company from the beginning and are principal shareholders. The company functions with a hierarchical structure with each manager heading up a department or section and answerable to Mr. Markam. Mr. Tomas is responsible for managing each of the individual educators.
11 7.1 Personnel Plan The company's expansion to include two additional offices will put a great deal of strain on the company's existing management. Each of the company's four principal officers, with the exception of the marketing coordinator and the controller, are expected to become the facilities manager for each of the existing or proposed sites, along with their current duties. At this time management does not feel comfortable with hiring new managers for these positions. Once the profitability of each site becomes apparent, the general manager will determine the need to add on additional personnel. Personnel Plan President and General Manager Controller Education Planner Education Coordinator Facilities Mangers Office Manager Marketing Executive (Contract work) Educators Total People Total Payroll ,000 36,000 24, ,000 36, ,000 36,000 15,000 15,000 15, , , , , , ,000 Financial Plan The following subsections outline the financial plan for Markam Driving School. 8.1 Break-even Analysis The company's Break-even Analysis is based on the company's running costs, including payroll, and its present fixed costs, not including the expenses associated with the firm's planned expansion.
12 Break-even Analysis Monthly Revenue Break-even 74,087 Assumptions: Average Percent Variable Cost 40% Estimated Monthly Fixed Cost 44, Projected Profit and Loss The following table is the projected Profit and Loss statement for Markam. Pro Forma Profit and Loss ,004, , , ,108, , , ,242, , , , % 720, % 819, % 335, , ,000 52,000 58,000 66,000 3,200 22,000 4,600 13,800 52,000 50,325 5,000 16,000 8,000 14,400 72,000 68,700 5,000 10,000 8,000 14,400 72,000 79, , , ,600 Profit Before Interest and Taxes EBITDA Interest Expense Taxes Incurred 68,998 72,198 1,975 20,107 20,360 25,360 1,400 5,688 37,334 42, ,960 Net Profit Net Profit/Sales 46, % 13, % 25, % Sales Direct Cost of Sales Other Production Expenses Total Cost of Sales Gross Margin Gross Margin % Expenses Payroll Sales and Marketing and Other Expenses Depreciation Leased Equipment Utilities Insurance Rent Payroll Taxes Other Total Operating Expenses
13 8.3 Projected Cash Flow The following table and chart show the projected cash flow and cash balance figures for Markam Driving School. 8.5 Business Ratios The industry business ratios given in the table are those for vocational schools based on the Standard Industrial Classification (SIC) code Most of the ratios are similar to our own. The only major difference between our company and others is our reliance on long-term assets. This is due to having the majority of our investment in a fleet of cars. Overall the ratios reflect a healthy and growing company with few danger signs.
14 Ratio Analysis % 10.39% 12.08% Industry Profile 9.50% 1.10% 67.59% 32.41% 1.50% 59.66% 40.34% 1.71% 58.36% 41.64% 44.20% 70.80% 29.20% 37.09% 9.37% 46.46% 53.54% 38.96% 8.25% 47.21% 52.79% 47.96% 4.27% 52.22% 47.78% 52.10% 12.40% 64.50% 35.50% 60.00% 65.00% 66.00% 55.33% 63.80% 63.94% 74.00% 1.54% 6.87% 2.26% 1.84% 2.82% 3.01% 4.60% 2.40% Main Ratios Current Quick Total Debt to Total Assets Pre-tax Return on Net Worth Pre-tax Return on Assets % 69.00% 36.94% % 26.93% 14.22% % 65.26% 31.18% % 4.60% 13.00% Additional Ratios Net Profit Margin Return on Equity % 48.30% % 18.85% % 45.68% Activity Ratios Accounts Payable Turnover Payment Days Total Asset Turnover Debt Ratios Debt to Net Worth Current Liab. to Liab , , , % % % Sales Growth Percent of Total Assets Other Current Assets Total Current Assets Long-term Assets Total Assets Current Liabilities Long-term Liabilities Total Liabilities Net Worth Percent of Sales Sales Gross Margin Selling, General & Administrative Expenses Advertising Expenses Profit Before Interest and Taxes Liquidity Ratios Net Working Capital Interest Coverage Additional Ratios Assets to Sales Current Debt/Total Assets Acid Test Sales/Net Worth Dividend Payout
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Lots of people know how to drive. It’s like a necessity nowadays, especially during these modern times wherein you can literally see cars everywhere. It’s not just about driving cars but also boats, planes, tanks, or anything else that requires functional driving skills. It’s a really convenient skill to have, and some even use driving as the main point of their profession by transporting other people or objects from one place to another.
Remember that driving is a privilege and a responsibility. Please remember that hands-free driving is safe driving. Please buckle up, obey the speed laws, and never drive under the influence of alcohol or drugs. Respect for traffic laws and respect for other drivers is what keeps us all safe on the road. Sincerely, John M. Ten pages of activities driving and giving and following street directions (vocabulary, grammar, reading and writing); Answer Key attached. Level: Intermediate to Advanced. Approximate Time: 120 - 180 minutes total. Download the PDF file by clicking on the green button below! Brainstorming and dictionary practice. Sometimes change management and project management are mistaken as one in the samewhen actually they are two complimentary yet different disciplines. Both utilize formal processes, tools, and techniques to plan for the change, manage the change, and sustain the change. While change management focuses on ensuring the support of the people. Download Driving License (DL) Online. This article explains the procedure to get the Driving License Printed Online and Print PDF by Name or Number of all the states. (All Methods)Step by Step Guide Download Driving License (All States) @ parivahan.gov.in. Let us see the online procedure to download the Driving License Online on the Parivahan. Excellent driving record. Talented in preparing and efficiently making the route. Well-versed in the cleaning of both the inside and outside of the vehicle. The aspiration to work for the challenging jobs. Recovering from a slide. Maintaining control when a tire blows out. Driving in the rain. Driving in the snow. Operating a manual transmission.
However, how would these people know if they’re good drivers? If they do get hired for a transportation job, how would these companies know if they’re skilled enough or medically and officially cleared to do so?
That’s why these people have to be properly assessed, and the one thing that can help with that is through Driver Assessment Forms.
New Driver Assessment Report Form
Driver Risk Assessment Form
Driver Assessment Form in Doc
Driver Medical Assessment Form
Driver Training Assessment Form
The Various Types of Driver Assessment Forms
There are many different types of these kinds of forms that allow just about anyone to use if they need to evaluate the driving skills of others or even themselves. Here are some examples of these types of forms:
- Driver Training Evaluation Forms are the kind of forms that are usually utilized by those who have just recently finished their training from a certain driving school. These are used to determine if the training was able to improve their skills or not.
- Driver Medical Assessment Forms are forms that are use to determine if certain drivers are medically cleared to perform any kind of transportation service. These forms are usually used by companies that have hired certain people to drive any form of company vehicle for specific purposes.
- Driver Risk Assessment Forms are used to see what kind of risks the driver might be in while operating certain vehicles. It could be that the vehicle that they’re driving has the possibility of breaking down, or there might be times wherein certain situations will arise that could come from uncertain factors.
Driver Assessment Form Example
Fleet Driver Assessment Form
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Commentary Drive Assessment Form
The Importance of Driver Assessment Forms
You’ll want to know if these people are capable of driving and if these people are up to the task of actually commandeering any sort of vehicle. That’s why there are forms such as Driver Interview Assessment Forms, to see if these people are the right ones to operate your company vehicle and if they can be trusted to carry out the different services that are required of them to drive.
It doesn’t just help companies out, but it also helps out the drivers. It lets them know if they’re ready to get on the road, or if they still need a bit more training before they can do so. It might even save their life as there are some conditions that could prevent them from getting behind the will. So if you’re going to apply for any transportation job, make sure you’re properly assessed for it.
Leading Change by John Kotter
(Summarised by Paul Arnold – Facilitator and Trainer – [email protected])
Content = *** Readability = **** Clarity & Structure = ****
IN A NUTSHELL
Driving change requires 8 key steps:
1- Establish a sense of urgency
2- Create a guiding coalition
3- Develop a vision & strategy
4- Communicate the change vision
5- Empower employees for broad-based action
6- Generate short-term wins
7- Consolidate gains and produce more change
8- Anchor new approaches in the culture
Change is inevitable for survival (cf Darwin). But change can often be difficult, painful and slow.
This is often due to the interconnectedness of things (change one thing in a system, and it impacts others things). Thus change usually means changing everything (that’s why everyone needs to be involved) and it’s more than likely that you will never get complete or perfect change.
Change requires constant and never ending ‘pushing’ and support to ensure it stays (else the system will rapidly default back to the old patterns of behaviour).
The key reasons why major change programmes fail:
-Too much complacency.
-Fail to create a sufficiently powerful guiding coalition.
-Underestimate the power of vision.
-Under-communicate the vision (by a factor of 1,000!)
-Permit obstacles to block the new vision.
-Fail to create short-term wins.
-Declare victory too soon.
-Neglect to anchor changes firmly in the corporate culture.
Everyone must ‘feel’ the real need for change.
There is often ‘change exhaustion’/cynicism (i.e. “not another one!”) that one needs to counter.
Need constant energy and belief to push on through the inertia.
Change always takes longer and is more complex (and hence costlier) than one first thinks.
The organisation, like any system, will try to reject foreign matter, and want to return to a state of balance – often done at an unconscious level.
Change can’t be achieved alone – need the whole organisation galvanized for change.
People think they have reached the top of the change mountain and give up too soon (and then go tumbling down again).
Need to alter the frame from ‘change is bad’ to ‘change is exciting’ (or ‘change is critical to our survival’).
Don’t expect to be liked – they will blame you, hate you and try to pull you down before they will change.
Three forms of resistance: Overt, Covert and Unconscious – It’s the covert and unconscious that kills change programmes, so need to spend time ‘getting it out’.
Three types of resistance: 1) Don’t agree with the need for change; 2) Don’t agree with the direction of change or 3) Don’t agree with the methodology of change.
The 8 steps:
1- Establish a sense of urgency
People need to know why they must change.
This sense of urgency needs to be there constantly.
One needs hard facts – but critically need to bring them alive emotionally.
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They need to experience the need for change themselves to truly internalise it – e.g. stakeholder videos.
Need to get the big issues from below the tables, and get them talked about (as awareness/acceptance is the first and most crucial step of change).
Difficult to shout ‘Danger!’ when sitting in a mahogany clad board room with private jets and limousines – so need the management to embody the change they wish to see in others – it needs to start at the top.
Employees need to see themselves not as victims but able to control the issues (“We can do this”) and not hide behind external factors that dis-empowers them.
Beware complacency driven by:
-Over optimism/over selling.
-Groupthink & ‘shoot the messenger’ attitude to information that challenges the ‘comfort’ of the organisation.
It’s critical to escalate the level of urgency. Some of the tactics to employ are:
-Creating a crisis (if people can’t see it, they don’t believe there is a problem).
-Set objectives (BHAGS) that cannot be achieved by current activities/strategies.
-Everyone to be measured against the bigger goals (and less against the smaller, departmentalized goals).
-Make everyone aware of failing key metrics (e.g. customer satisfaction, financial health, competitive benchmarks etc).
-Insist people talk regularly to unsatisfied customers, unhappy suppliers and disgruntled shareholders.
-Use consultants to uncover the truths.
-Stop ‘happy talk’ and start ‘real truth’ talk.
Increase number of honest discussions (let the truth be heard).
2- Create a guiding coalition
No one individual can do it all alone – s/he needs to inspire a team who want to follow that vision (cf the apostles).
Needs a team to spread the word – but not to do all the work. The whole organisation needs to feel responsible for change – everyone is an agent of change.
The guiding coalition should be made up of people who are credible/authoritative so can influence others; and have the expertise & skills to help guide the decision making process through the change.
Management style is critical to employee engagement (more EQ & respect than bullying/ordering).
3- Develop a vision & strategy
Having a clear vision & strategy directs, aligns and inspires action in all employees.
Also helps provide clarity over every single decision made within an organization and clears the decks of unnecessary projects/actions.
The ‘Vision story’ needs to be constantly told – when you think you have told everyone, tell them again (and again…).
Actions speak louder than words so need to enact it – we learn primarily through modelling.
The 6 characteristics of a great vision statement: Imaginable, Desirable, Feasible, Focused, Flexible & Communicable.
(cf – The importance of the ‘why’ http://www.ted.com/talks/simon_sinek_how_great_leaders_inspire_action.html)
4- Communicate the change vision
Great visions are nothing if they cannot be communicated. Thus use of story/metaphor, multiple media (/people), simplicity and repetition, and leading by example all apply.
5- Empower employees for broad-based action
Many organizational forces prevent employees from making the changes required:
-Formal structures (e.g. departmental silos).
-Belief systems and past values – sometimes the ‘sacred cows’ do need to be slaughtered.
-Lack of skills (either train in or bring in new talent with the new skills required). Also people with the ‘old skills’ will hold back the change.
-Systems – e.g. old processes, bonus systems (that reward old behaviour) or keep measuring the wrong things.
-Departmental bosses – Senior personnel have often risen to their positions by doing the old things really well and are hence more reluctant to shift behaviour. NB They are highly influential and can ‘poison’ change – especially if their department is threatened by the changes.
Leaders need to take tough decisions.
6- Generate short-term wins
It’s critical to maintain the belief and support for the change.
Generating some quick wins helps to maintain belief, keeps the critics at bay and refuels the momentum.
Short term wins need to be visible, unambiguous, clearly related to the change programme and authentic.
7- Consolidate gains and produce more change
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Don’t let the sense of urgency drop, as this is the point an organization can start to go backwards (as resistance is always waiting to reassert itself).
Use data especially comparisons vs. competition (but bring it alive).
Start slowly with just a few (often smaller) projects – but this is the time where it really can get pushed on, with up to 20 change projects.
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Having gained some momentum it’s now possible to tackle some of the bigger change projects (often the big ‘blocks/issues’ will lead back to the fundamental driving beliefs of an organisation).
Also need to create a more ‘open system’ where anyone can contribute ideas/raise issues/identify extra areas that need change.
8- Anchor new approaches in the culture
Need to get the new behaviours/ values/ beliefs firmly rooted
Change is never ending so need to instil a culture of constant change (and learning)
This is a solid model built more on experience than theory (both a strength and a weakness). That said any model simplifies a complex situation – and no model fits all organizations.
Change is incredibly complex and thus cannot be controlled so precisely.
This model starts from a basic assumption that people will resist change – and that is not always true.
Kotter takes a simplified, reductionist view of organisations and that they are based on a basic ‘command and control’ approach. Far too general (and potentially dangerous for new change agents).